Tuesday, December 27, 2011

Office 2000: Playing continuous sounds throughout your Presentation in PowerPoint

Adding sound throughout your Presentation

  1. Click “Insert” then “Movies and Sounds,” then select the appropriate option.
  2. Navigate to the location of your sound file.
    1. Select it and then click “OK”
  3. The following box will pop up.
    1. I usually select “Yes” but pick the appropriate option.
  4. You should now have the following icon in your PPT.
    1. Right click on it and select the “Custom Animation” option
  1. Play with the settings in Green
    1. Click OK

Your sound should now play through out your presentation.

Office 2000: Adding animations and playing your show in PowerPoint

Adding Animations to Objects
1.      Right click on the object that you want to animate.
b.      Select the “Custom Animation” options
2.      Play with your options in the following box.
3.      Click the “OK” button when you are finished.
Play your Show
1.      The three ways to play your show.
a.      Click the following button found at the bottom left corner of your slide.
b.      Click the slideshow option in your menu bar and then select “View show”
c.      Push your “F5” button on your Keyboard.

Office 2000: Creating text and Inserting Graphics in PowerPoint

Inserting Graphics
1.      Click “Insert” hover over the “Picture” option, and then choose the options that you want to place into your presentation.
b.      In this case I am choosing the option “From File”
2.      Navigate to your picture that you want to use.
b.      When you find the picture you want to use, double left click it.
3.      Play with your picture.
a.      Resize it.
                                                             ii.      Use your handles (those square boxes.)
                                                           iii.      Hover over them until you see the double arrow circled in red.
                                                          iv.      Left click on the handle and drag down, sideways, or any direction that you can to see it get resized.
b.      Move it.
                                                              i.      Hover the mouse over your picture until you get the crossed arrows.
2.      Left click and then move it to where ever you want it to be.
Inserting Text Boxes
1.      Click on the “Insert” option in the menu, then select “text Box.”
2.      This will change your pointer to a “sword” looking thing.
3.      Left click, hold, and then drag the “sword” to the right somewhere on your slide.
4.      This will now open up your text box
b.      You can type within that box.
5.      Move your textbox.
a.      Hover over your box outline until you see the double crossed arrow.
c.      Left click, hold and then drag it to where ever you want.
6.      Change the font type and size
a.      Highlight your text.
b.      Under your menu bar click on the down arrow next to your font names and sizes.
                                                             ii.      Select your font and size.

Office 2000: Changing Backgrounds in PowerPoint

Inserting New Slides
1.      Click on “Insert” and then select the “New Slide” option.
2.      Choose the type of Slide that you want from the choices that popup.
3.      Click “OK”

Office 2000: Adding New Slide to PowerPoint

Inserting New Slides
1.      Click on “Insert” and then select the “New Slide” option.
2.      Choose the type of Slide that you want from the choices that popup.
3.      Click “OK”

Office 2000: Changing the color or your Hyperlinks in PowerPoint

Changing Hyperlink Color in PowerPoint

  1. Go to format, then click on “Slide Color Scheme.”
  2. Click on the “Custom” tab at the top
  3. Click on the color next to “Accent and Hyperlink” or “Accent and Followed hyperlink.”
    1. Click the “Change Color” button.
  4. Pick the color that you want to use.
    1. Click the “OK” button
  5. Choose whether you want the change to be for all of your slide or just the current slide by clicking the “Apply to All” button or the “Apply” button.

Office 2000: Make the background of your PowerPoint a Picture

Adding a pictures as a background in PowerPoint
  1. Right click on one of your slides.  (Make sure it is on the slide itself and not on a text or a graphic.)
    1. Click on “Background.”
  2. Click on the dropdown box and select “Fill Effect.”
  3. Click on the “Picture” tab.
  4. Navigate to and select the picture that you would like to put as your background.  Double click on the picture.
  5. Click on “Apply to all” or “Apply”.

Office 2000: Creating a new PowerPoint

Create a new Power Point

1.      Open Power Point and you will be prompted by a dialog box with four choices. Each of these options are explained on this page. If Power Point is already open or this box does not appear, select File|New from the menu bar.
b.      Click OK
2.      Click on the type of slide you are looking for.
b.      I usually pick the first one because the first slide you make will be your title slide.
c.      Click OK
3.      Click in the boxes and type in a title.
b.      Do the same for subtitle or credits.

Office 2000: Convert MS Works documents to MS Word 2000

Sometimes you students will type a paper using Microsoft Works.  The following steps will demonstrate how to install a converter so that you will be able to open a MS Works file.

  1. click on the following link.
    1. Works Converter File
  2. When it is done downloading, click the “Run” button.
  3. In the next box, click the “Yes” button.
  4. Click the “Yes” button in the next box.
  5. Click “OK” in the next window.

You should now be able to open up the .wps (Works) file.

Office 2000: Converter for Word 2007 to Word 2000

TechTip 7:  Converting .docx files to .doc

The new Word documents have changed their file extension from a “.doc” to a “.docx”  Now this is no big deal if you have the latest version of Microsoft Word 2007.  Unfortunately your teacher machines don’t have Office 2007 and to upgrade all teachers and students to the new MS Office suite is quite costly and will probably not happen for a while.  So what do you do when a student comes to you with a Word file that you cannot open?  One thing is to just remind them that they all should be saving their files in the 97-2003 document format which is an option when they save a file in Word 2007.  This is only a temporary fix though and many students are forgetting to save it as a “.doc.”  So is there a solution that is permanent for the Snowflake School District?  After “Googling” for a while I found out that the answer is “Yes.”  Follow the steps below and you will be able to open up the new “.docx” file with out a hitch (of course not having a hitch is just a theory, on my machine it worked fine).

  1. Click on the following link.
    1. FileFormatConverters.exe
  2. A box like this should open up on the screen.
    1. Click the “Save” button.
  3. Navigate to where you want to save it on your computer.
    1. I prefer saving all of my download to my “Desktop.”
    2. Click the “Save” button.
  4. It will then go through the process of downloading the file.
  5. When it is complete a “Run” button will be clickable. (I know “clickable” is not a word, but it sounds good.  If Shakespeare can make up a word then why can’t I)?
  6. Another box will open.
    1. Click the “Run” button here also.
  7. At the bottom left corner of the following window, click in the box to make a check mark.
    1. Click “Continue.”
  8. The following window will pop up.
    1. Wait for it to do it “thing.”
  9. You will then get a confirmation window.
    1. Click “OK”

You should now be able to open up MS Word 2007 files on your teacher machine. 

Office 2000: Introduction to Excel

 Beginning Excel
What is excel: 
  1. Excel is a software program that allows users to enter and manipulate data. Students in grades 3-12 can learn to use Excel successfully -- even if their teachers are not expert technology or Excel users.

  1. Spreadsheet:  Basic excel document
  2. Cell:  The individual fields where you enter data.
  3. Columns are lettered
  4. Rows are numbered
  5. Each cell is labeled with a letter and a number; similar to battleship. 
    • Example:  A1, C10


Creating the spreadsheet
  • Create the following spreadsheet
  • Click in cell “D2”
    • Click the “Edit Formula” button
    • Click the drop down box.
      1. Select the “Average” option.
    • You should now see the following
      1. Make sure that in the number 1 box it says “B2:C2”
    • Click “OK”
  • You should now see the average in D2
·        We don’t want to do the formula for each cell so here is a shortcut.
o       Hover you mouse pointer over the bottom right hand corner of cell D2.
o       It should now change from a pointer into a “+” sign.
o       Left click and hold, then drag down the “D” column.  This will now put that formula in each row.
o       You should now see averages in each row.
·        Now select cell B10.
·        Click on the “Edit Formula” button again.
·        Click on the dropdown button and select Average.
o       Make sure that the next box in the “Number1” says “B2:B9”
o       Click OK button.
·        You should now see the “Total Average Temp.” in cell B10
o       Again, we don’t want to have to input the formula for each column so hover over the bottom right corner of cell B10 until you get the “+” pointer.
o       Left click and drag to your right a few cells.
o       You should now see the averages across each column.

Now lets create a chart

  • Highlight the data that you want involved in the chart.
  • Click on the “Chart Wizard” icon.
  • Select the type of chart you would like to have.
    • Click “Next”
  • Explore the options in the following area.
    • Click Next
  • Give your chart a title and play with the options.
    • Click “Next”
  • Click “Finish” in the next box.
  • You should now see the following chart.